✨ PWTS Wedding & Event Truths – The Real Tea Every Planner Needs 🍵💍

Planning a wedding or event? We know the drill — it’s magical, exhilarating, and sometimes a little chaotic. 💖 Here at PWTS, we’ve gathered our top 30 truths everyones inner planner and/or coordinator should keep in mind to make your events unforgettable, smooth, and totally fabulous!

1️⃣ Planning Takes Time ⏳

Perfection doesn’t happen overnight. Every detail deserves careful attention to make the day flawless.

2️⃣ Budgets Matter 💸

Stick to your budget! Overspending is a party pooper, and we all love a budget-savvy celebration.

3️⃣ Communication is Key 🗣️

Clear, open communication with clients, vendors, and team members is everything.

4️⃣ Expect the Unexpected 🎢

Rain, missing deliveries, or surprise requests? It happens — stay calm and adapt.

5️⃣ Flexibility is Essential 🌈

The best planners pivot gracefully when things don’t go as planned.

6️⃣ Attention to Detail 🔍

Small touches = big impact. Never underestimate the power of the little things.

7️⃣ Vendor Relationships Matter 🤝

Good vibes with your vendors make everything run smoother.

8️⃣ Timeline Management 🕒

A well-planned timeline is your secret weapon for a seamless event.

9️⃣ Client Preferences Vary 🎨

Every couple is unique — listen, adapt, and tailor your approach.

🔟 Venue Selection is Critical 🏰

The right venue sets the stage for everything — mood, flow, and style.

1️⃣1️⃣ Weather is Unpredictable ☔

Always have a backup plan — especially for outdoor events!

1️⃣2️⃣ Guest Comfort is Important 🪑

Temperature, seating, and accessibility matter — happy guests = happy day.

1️⃣3️⃣ Expect Emotional Moments 😭💖

Tears, laughter, and unforgettable memories are all part of the ride.

1️⃣4️⃣ Teamwork Makes the Dream Work 💪

Your crew + vendors + planner = unstoppable dream team.

1️⃣5️⃣ Attention to Food & Beverage 🍰🥂

Great eats + drinks = happy guests. Always worth the investment.

1️⃣6️⃣ Technology Can Help 💻

Event software, RSVPs, and live-streams can make life easier.

1️⃣7️⃣ Patience is a Virtue 🧘‍♀️

Planning takes patience, especially when surprises pop up.

1️⃣8️⃣ Guest Lists Can Be Tricky 📋

RSVPs, plus-ones, and seating charts — organization is your best friend.

1️⃣9️⃣ Decor Sets the Mood ✨

From florals to lighting, decor transforms your space and your vibe.

2️⃣0️⃣ Transportation Logistics Matter 🚗

Guest arrivals, parking, and timing can make or break flow.

2️⃣1️⃣ Vendor Contracts are Necessary 🖊️

Protect everyone with clear, detailed agreements.

2️⃣2️⃣ Stay Organized 📂

Checklists, timelines, and docs keep chaos at bay.

2️⃣3️⃣ Delegate Tasks 🙌

Trust your team and vendors — focus on the big picture.

2️⃣4️⃣ Emergency Kits are a Lifesaver 🩹

From stain removers to safety pins, be prepared for anything.

2️⃣5️⃣ Client Education is Important 🎓

Guide your clients through the process — knowledge = confidence.

2️⃣6️⃣ Quality Over Quantity 💎

Better to have fewer amazing vendors & touches than lots of average ones.

2️⃣7️⃣ Personalization Matters 💖

Custom touches make every event feel one-of-a-kind.

2️⃣8️⃣ Mind the Timeline ⏰

Stick to the schedule — every minute counts.

2️⃣9️⃣ Take Care of Yourself 🛀

Planner wellness = a successful, stress-free event.

3️⃣0️⃣ Celebrate Successes 🎉

High-five your wins, big or small — you deserve it!

💡 PWTS Takeaway:

Wedding and event planning is an art, a science, and a little bit of magic. ✨ Keep these truths in mind, embrace the chaos, and celebrate the joy — because at the end of the day, it’s all about love, memories, and happy clients! 🥂💍