💕PWTS Vendor Tips and Tricks Cheat Sheet
✨ Ever wondered what actually happens behind the scenes to bring your special day to life? 💐
Here’s a little secret I’m excited to let you in on…
it takes a whole lot of intentional planning, creativity, and a dedicated team working in perfect harmony — and I’m here to make sure every single detail feels effortless and unforgettable. 🤍✨
💒 1. Venue – Your Stage, Your Story
Description: The venue is the heart and soul of your event — it sets the entire vibe! Whether you’re dreaming of rustic charm or black-tie glam, the space should feel like you.
Tips & Tricks:
• Scout, Scout, Scout – Walk the venue and imagine your day unfolding in the space.
• Negotiation Nation – Don’t be shy when it comes to packages or discounts (closed mouths don’t get fed!).
• Flexible = Fabulous – Keeping an open mind with your date can save you serious $$$.
🍽 2. Caterer – Feed Them, Love Them
Description: Let’s be honest… people remember the food. A great caterer will turn your day into a delicious experience.
Tips & Tricks:
• Tasting = Non-Negotiable
• Mix in the Faves – Balance creativity with comfort food classics.
• Portion Patrol – Make sure serving sizes match your guest count and appetite levels (yes, Uncle Joe will grab seconds).
📷 3. Photographer – The Memory Keeper
Description: The one who captures the happy tears, dance-floor drops, and that look you give each other during the vows 😭📸
Tips & Tricks:
• Portfolio Peek First
• Speak Your Vision – Tell them what shots matter most to you.
• Timeline Talks – Good lighting + good planning = photo magic.
🌸 4. Florist – Bloom Queen/King
Description: Florals add romance, color, and LIFE to your day.
Tips & Tricks:
• Collect Inspo – Grab screenshots, Pinterest boards, nature pics – show it all!
• Budget Smart – A creative florist will make $1 look like a million.
• Seasonal = Stunning (and cost-effective!)
🎶 5. DJ/Band – The Vibe Curator
Description: They control the energy in the room. Period. From ceremony to last call – music makes the moment.
Tips & Tricks:
• Play + DO-NOT-Play Lists = Must
• Emcee Skills Matter
• Always Ask About Backup Equipment (because technology is shady)
✨ 6. Wedding Planner/Coordinator – Your Fairy Godmother
Description: AKA us! ✨ We take your Pinterest boards and checklist chaos and turn it into an organized, beautiful reality.
Tips & Tricks:
• Connection is Key – You should vibe with your planner.
• Let Us Handle the Stress (that’s literally our job)
• Crisis? What Crisis? – A good planner has a Plan B, C, and D in their purse right next to the safety pins and breath mints.
🪑 7. Rental Company – The Detail Dream Team
Description: Tables, chairs, draping, lighting, lounge furniture… these are the elements that pull your whole look together!
Tips & Tricks:
• Match the Mood – Choose rental pieces that enhance your style.
• Talk Logistics EARLY – Delivery and pickup timing can make or break your setup plans.
• Ask About Damage Policies – Because things happen.
Cheers to building your dream vendor team and planning like the boss! 💎